We are pleased to invite you to the 16th Annual Conference in Albuquerque, NM!

Online ticket sales will close September 30, 11:59 PM EST. No exceptions will be made.
Tickets are available on-site for an additional cost. Please note that on-site tickets do not come with any food vouchers. Additionally, accommodations will be extremely limited due to the short turnaround.

Membership and Demographics

oSTEM members receive discounted tickets. Member discounts stack with early-bird discounts.

Important: 2026 Changes:

• Starting in 2026, your demographic information will be pulled directly from your member profile after registering for a member ticket.
• Ensure that you and anyone you're registering for has updated their demographic information before registration. This information is found on the Accounts + Settings page.
• If you do not wish to answer any demographic questions, you can select "Prefer not to say" or leave the question blank.
• Demographic information helps us obtain exhibitors and sponsors. Your responses are kept confidential and only de-identified data is published in aggregate.
• Additionally, starting in 2026, collegiate pricing is only available to oSTEM members. See below for information on joining if you're not already a member.

General Information:

• If you are not currently a member, you can become one on our Join oSTEM page. Membership is free with an optional donation.
• Members will need their Member ID to purchase tickets at the member rate. To find your Member ID, sign in to oSTEM.org, go to your profile, and then navigate to 'Accounts + Settings'. Direct link: ostem.org/members/edit.asp
• For more details and example images, visit ostem.org/member-id

Group Tickets

Collegiate chapters can purchase tickets for their members in bulk. Select "Collegiate (Member) - Group Tickets" on the registration page to use this option.

• The benefit of group tickets is that you may buy blank group tickets first and then fill in attendee names on a later day.
• Note that all blank tickets must be filled out by the regular ticket deadline (9/26).
• Group and individual tickets cost the same, but you may purchase up to 30 in one transaction instead of 10.
• Ensure all attendees under a set of group tickets are oSTEM members (it's free!) Group tickets are not available for non-members.
• Group tickets cannot be partially refunded. Blank tickets that are not completed by the deadline will be cancelled without a refund.

oSTEM Gala

Join us for the Gala — the perfect way to round off the conference!

This year’s Gala will feature light refreshments, music and dancing, space to connect with fellow attendees, and a special recognition of members of the oSTEM community. It's your chance to celebrate the weekend, the new connections you've made, and the achievements of our community throughout the year.

• Gala tickets are an optional, paid add-on - they are not included with your conference pass. Each attendee needs their own add-on ticket. Gala tickets are not available for on-site purchase.
• Gala is on Saturday night. Please refer to our high-level schedule or our What to Expect page for more details.

Refunds and Exchanges

Conference Refund & Transfer Policy:

• Partial Refund Deadlines: Attendees who cancel their registration by September 19th will receive a partial refund of 75% of the registration fee (not including fees imposed by Whova). Attendees who cancel their registration by midnight PT September 30th will receive a partial refund of 50% of the registration fee (not including fees imposed by Whova). Requests for partial refunds must be submitted in writing to conference@ostem.org.
• No Refund Deadline: No refunds will be issued for cancellations made after September 30th or for no-shows at the conference.
• Transfer Policy: If you are unable to attend the conference, you may transfer your registration to another person. Substitution requests must be submitted in writing to conference@ostem.org by October 14, 2026

Additional Information

Find information about our venue, discounted hotels, and more on our Attendee Resources page.

My employer is exhibiting/sponsoring the conference and pre-purchased my registration. How do I register?

If you are registering as part of your company's exhibitor/sponsorship package, you should receive instructions from your company's conference contact. They will be given a private Whova link and promo code for the company's representatives to redeem their pre-paid registrations. If you have questions, please contact sponsorship@ostem.org.

What if I miss the online deadline? Will there be on-site registration?

If you miss the online registration deadline (September 30), you will be able to register on-site. Please note that on-site registration will be more expensive than online prices, will not include any meals, and will only have limited accomodations available.

No exceptions will be made for online registration after the deadline. There is no "late" online registration option this year.

Are registration discounts available?

Yes, oSTEM members get a discounted rate. Furthermore, the member discount stacks with the early-bird discount allowing you to save more if you purchase your ticket by June 30.

Do I have to be of an LGBTQ+ identity to attend the oSTEM conference?

All are welcome at the oSTEM conference, regardless of any component of personal identity. By registering and attending, you agree to abide by the oSTEM Conference Code of Conduct.

I submitted a RFP. When should I register?

Attendees with an accepted Request for Programs (RFP) submission will receive a 50% registration discount* on their conference pass. As such, you should hold off registration until you hear whether your submission was accepted or not.

* There is a limit on how many discounted tickets you can purchase. Please view the respective RFP and RFPT pages for more information.

What if I miss the early-bird deadline waiting for a RFP/RFPT decision?

Your submission decision will likely come after June 30. As a thank you for submitting a proposal, we will honor the early bird rate anytime before the September 30 regular cut off. You will receive instructions for this with your decision email.

What if I miss the early-bird deadline for any other reason?

We are only offering extended early-bird registration for attendees who have submitted a RFP or RFPT (see above). No other exceptions will be made.

For further conference questions or concerns, please contact conference@ostem.org.

For inquiries regarding available conference accommodations or to request this document in an accessible format, please contact the accessibility team at access@ostem.org.